Human Resources and Volunteer Resource Policy List
A sustainable non-profit organization addresses the following Human Resources policy areas in order to:support a positive work environment, to clarify expectations and to support positive business relationships.
Support a Positive Work Environment
Policy Topic |
Staff Type # |
Organization Size* |
Alternative Work Arrangements (flexible time, compressed work week, job sharing etc) |
E |
|
Confidentiality (this includes all privacy legislation applicable to the organization) |
E, V, C |
S |
Conflict Resolution |
E, V |
|
Harassment |
E, V, C |
|
Hours of Work |
E |
S |
Overtime |
E |
S |
Occupational Health and Safety |
E, V, C |
|
Workplace Diversity |
E, V, C |
|
# Some policy topics pertain to all staff types, some to only one or two.
“E” = Employee, “V” = Volunteer, and “C” = Contracted
* Smaller Organizations: While smaller organizations should consider all of the above policies, those marked with an “S” are essential.
Clarify Expectations
Policy Topic |
Staff Type # |
Organization Size* |
Code of Conduct |
E, V, C |
|
Ethics |
E, V, C |
|
Conflict of Interest |
E, V, C |
|
Employee Benefits |
E |
|
Holidays |
E |
S |
Internet and Email Use |
E, V, C |
|
Leaves
- Bereavement & Compassionate Leave;
- General Leave, Professional Development & Educational Leave;
- Jury & Witness Duty;
- Maternity Leave, Parental & Adoption Leave;
- Sick & Personal Leave; and
- Time Off to Vote
|
E |
S |
Professional Development |
E, V |
|
Vacation |
E |
S |
# Some policy topics pertain to all staff types, some to only one or two.
“E” = Employee, “V” = Volunteer, and “C” = Contracted
* Smaller Organizations: While smaller organizations should consider all of the above policies, those marked with an “S” are essential.
Support Successful Relationships
Policy Topic |
Staff Type # |
Organization Size* |
Compensation |
E |
S |
Contract Workers & Employment Status |
E, C |
|
Copyright |
E, V, C |
|
Discipline |
E, V |
|
Employee/Volunteer Records |
E, V |
|
Expenses and Allowances |
E, V |
|
Hiring
- Recruitment and Selection;
- Offer of Employment;
- Probation;
- Orientation;
- Employment of Relatives; and
- Filling of Temporarily Vacant Positions
|
E |
S |
Job Evaluation |
E, V |
|
Pay Administration |
E |
|
Performance Management |
E, V |
S |
Recognition and Reward |
E, V |
|
Retirement |
E |
|
Termination |
E, V |
S |
Employment References |
E, V |
S |
# Some policy topics pertain to all staff types, some to only one or two.
“E” = Employee, “V” = Volunteer, and “C” = Contracted
* Smaller Organizations: While smaller organizations should consider all of the above policies, those marked with an “S” are essential.