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Human Resources and Volunteer Resource Policy List

A sustainable non-profit organization addresses the following Human Resources policy areas in order to:support a positive work environment, to clarify expectations and to support positive business relationships. 

Support a Positive Work Environment

Policy Topic

Staff Type #

Organization Size*

Alternative Work Arrangements (flexible time, compressed work week, job sharing etc)

E

 

Confidentiality (this includes all privacy legislation applicable to the organization)

E, V, C

S

Conflict Resolution

E, V

 

Harassment

E, V, C

 

Hours of Work

E

S

Overtime

E

S

Occupational Health and Safety

E, V, C

 

Workplace Diversity

E, V, C

 

 

# Some policy topics pertain to all staff types, some to only one or two.
“E” = Employee, “V” = Volunteer, and “C” = Contracted

*   Smaller Organizations:  While smaller organizations should consider all of the above policies, those marked with an “S” are essential.

 


Clarify Expectations

Policy Topic

Staff Type #

Organization Size*

Code of Conduct

E, V, C

 

Ethics

E, V, C

 

Conflict of Interest

E, V, C

 

Employee Benefits

E

 

Holidays

E

S

Internet and Email Use

E, V, C

 

Leaves

  • Bereavement & Compassionate Leave;
  • General Leave, Professional Development & Educational Leave;
  • Jury & Witness Duty;
  • Maternity Leave, Parental & Adoption Leave;
  • Sick & Personal Leave; and
  • Time Off to Vote

E

S

Professional Development

E, V

 

Vacation

E

S

 

# Some policy topics pertain to all staff types, some to only one or two.
“E” = Employee, “V” = Volunteer, and “C” = Contracted

*   Smaller Organizations:  While smaller organizations should consider all of the above policies, those marked with an “S” are essential.

 


Support Successful Relationships

Policy Topic

Staff Type #

Organization Size*

Compensation

E

S

Contract Workers & Employment Status

E, C

 

Copyright

E, V, C

 

Discipline

E, V

 

Employee/Volunteer Records

E, V

 

Expenses and Allowances

E, V

 

Hiring

  • Recruitment and Selection;
  • Offer of Employment;
  • Probation;
  • Orientation;
  • Employment of Relatives; and
  • Filling of Temporarily Vacant Positions

E

S

Job Evaluation

E, V

 

Pay Administration

E

 

Performance Management

E, V

S

Recognition and Reward

E, V

 

Retirement

E

 

Termination

E, V

S

Employment References

E, V

S

 

# Some policy topics pertain to all staff types, some to only one or two.
“E” = Employee, “V” = Volunteer, and “C” = Contracted

*   Smaller Organizations:  While smaller organizations should consider all of the above policies, those marked with an “S” are essential.